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Conference Information

BEFORE THE CONFERENCE BEGINS

 

Registration and Check-In.  Pick up conference materials and check-in in Upper Anderson on Sunday from 2:00-5:30PM or at the conclusion of evening worship.  If you are unable to come to registration during those hours, your materials will be held for you in the PAM office.  Parking is available in front of Anderson Auditorium, and all parking in Montreat is free. View a map of Montreat here.

 

Forms to Bring. Make sure to bring your completed Montreat Location Information Form with you to registration on Sunday.

 

Opening Worship. The Conference will officially kick off with worship at 7:30PM on Sunday in Anderson Auditorium.

 

Communion and Anointing Sign-Up.  Communion will be celebrated during worship on Tuesday and Friday and anointing for healing will be shared on Friday.  There are also opportunities to serve as a reader during worship. All ages are encouraged to participate.

 

Communion Server Sign Up

Week 1

Week 2

Anointing Sign Up

Week 1

Week 2

Reader Sign Up

Week 1

Week 2

A sign up to be a communion server, anointer, or reader will also be available at registration.

 

Handbells, Instrumental Ensembles, and Dance Participants.  Upon registration, you should have received Google form survey to fill out.  If you did not fill out the Google form survey for your class, please do so now.

Handbell Survey 

Instrumental Survey 

Dance Survey 

 

Class Openings!  What’s All the Fuss? and Every time I Feel the Spirit have reopened enrollment.  You may alter your schedule at registration by going to the CHANGES table.

 

Auditions.  All auditions are open Sunday 2:00-5:30PM and following worship until 9:30PM. Locations as follows:

Youth Talent Show.  Walkup (see note about youth talent show below)

Adult Chamber Choir.  Convocation Hall

Senior High Chamber Choir.  Wayout A

Instrumental interviews.  Assembly Inn room 218

 

Audition results will be posted at presbymusic.org/audition and in the Beethoven & Company Store and on the sliding doors to Assembly Inn.

 

Evening Childcare.  The deadline to sign up for evening childcare is Sunday evening.  See Montreat Clubs staff in the lobby of Anderson Auditorium from 3:00-5:30PM or sign up online.

 

Chaperone Meeting.  Chaperones are crucial to the health and safety of our children and youth during the conference, and we are grateful for you! If you are attending the conference and registered as a chaperone, you will attend all of your assigned classes.  There will be a chaperone meeting immediately following opening worship Sunday night at the back of Anderson Auditorium. One chaperone from each group shall attend the meeting.

 PROTOCOLS

 

COVID. The Planning Team requests, but does not require, that faculty and conferees mask while indoors. We request that if you test positive for Covid while attending the conference, notify the PAM Office via text at 828-275-7362. 

 

In the event that a W&M participant tests positive for Covid, an announcement will be made via the YAPP app. Participants can then reference the Possible Covid Exposure page under the Health and Covid Info tab in the YAPP app to view a list of classes that were exposed to the positive case. Covid tests will be available in the PAM Conference Office. 

You can find most up to date protocols and more detailed information on the PAM and Montreat websites. 

 

Communion.  The Eucharist will be celebrated by intinction during worship on Tuesday and Friday. Bread that is free from gluten, milk, peanuts, fish, crustacean shellfish, soy, tree nuts, and wheat will be offered at each station and a wafer that is free of gluten, wheat, dairy, nuts, egg, soy, and corn will be available at a single station at the front of the auditorium. For those wishing not to come forward for communion out of caution for Covid, there will be a limited number of pre-packaged communion elements available in the front lake side of the Auditorium near the allergen-free station prior to worship. For intinction, communion servers will use hand sanitizer prior to serving, and conferees are encouraged to do the same.  The communion servers will hand the piece of bread to the recipient who will dip their piece of bread into the cup.

 

Name Badges.  Please wear your name badge at all times. This is your ticket to all conference events. 

CRANES, SOCKS, AND MASKS

 

Cranes.  We hope you are enjoying becoming experts in origami!  As you fold your cranes, write the name of a person on the paper and say a prayer for that person before you fold it.  You may purchase 6” X 6”origami paper online or at your local art store in colors of blue or blue-green.  Please try to fold at least 12.  These will become our prayers of peace.  There are many helpful tutorials on Google. 

 

Socks.  Please bring new socks, all sizes and colors.  These will be offered by the dancers during our offering of “coverings” during Thursday worship.  Swannanoa Valley Christian Ministry will receive and disperse the donation throughout the Black Mountain area.

 

Masks.  Additionally, if you have extra pandemic face masks to recycle, please bring them to the conference as they will be included in the art during the week.

 

Receptacles for collection of the cranes, socks, and masks will be available at registration and at the lobby entrances to Anderson Auditorium during the week.

COMMUNICATION

 

Your Conference Book contains all worship bulletins, class and evening event schedules and programs, PAM information, sponsor advertisements, conference center and Montreat town information, a Conference Center map, and so much more.  Make sure to have it with you at all times and write your name and contact info on the cover, so it can be returned to you if lost. 

 

Daily Notes will be sent via email and uploaded in the conference app every day and will contain important information not included in the Conference Book such as audition results, pop-up seminars and concerts, class schedule and room revisions, art and instruments for sale, etc. 

 

Conference App.  You won’t want to miss announcements, class and schedules changes, and info on pop up events, which will be made known via the YAPP app. Download YAPP from Google Play or the Apple Store. Use the conference id WM22 to access the conference.

 

 

 

 

 

If you are reading this on a smartphone, click the above Yapp icon. If you are using a computer, use your smartphone's camera to scan the QR code above. Need help? Someone will be happy to assist you at registration.

Social Media.  Share the good word about the conference with your friends! Use the hashtags #PresbyMusic and #MontreatWM22 and tag the Presbyterian Association of Musicians (@presbymusic) on Facebook, Twitter, and Instagram.

CARING FOR BODY, MIND, AND SPIRIT

 

Medical Care.  There is a First Aid station located on the upper level of the Allen Building, behind Anderson Auditorium.  A healthcare professional is on duty Monday-Friday 8:30AM-1:00PM and 1:30-4:30PM.  Emergency:  Please call 911. There are walk-in clinics and doctors’ offices in Black Mountain.  The nearest ER is in Asheville, approximately 20 minutes away.

 

Pastors On-Call.  If you’d like to talk to the conference pastor on call, contact the PAM conference office or any member of the planning team. They will have the on-call pastor get in touch with you.

Week 1: Rob Jackson, Week 2: Carol McDonald

 

Self Care Corner.  Joe Smith will be hosting a self care corner in the main lobby of Assembly Inn Monday through Friday.  Schedule and “office hours” are:

            9:00 - 9:15    15 minute chair yoga stretch (group)

            9:20 - 10:30:  8-10 minute seated chair massage (6 individual sessions)

            1:30 - 3:30:    8-10 minute seated chair massage (12 individual sessions)

            3:30 - 4:30:    8-10 minute foot massage (6 individual sessions)

Stop by to make an appointment, or just show up! If you’d like to make a donation in appreciation to Joe for hosting the Self-Care Corner, all proceeds will benefit PAM.

 

EXHIBIT HALLS - Contest Drawing!

The exhibits will be open Thursday, June 23 - Tuesday, June 28.  Drop by to learn more about our sponsors.  You will find them in the upper and lower lobbies of Assembly Inn and the lobby of Anderson Auditorium. 

 

Complete the card in your conference bag to enter to win a PAM swag bag!

 

Enjoy free Dynamite Coffee in Assembly Inn lobby and explore the exhibit booths at 8:30AM Thursday, June 23rd or Monday, June 27th.

 

Exhibit Hall Hours

Week 1: 8:30AM - 4:30PM Thursday & Friday

Week 2: 2:00PM - 7:30PM Sunday 

              8:30AM - 4:30PM Monday

              8:30AM - 3:00PM Tuesday

 

WEATHER AND ATTIRE

 

All conference sessions and services are informal.  Some choose to dress up more for the Thursday and Friday evening concerts, but that is entirely up to you.  The temperature in the mountains can vary greatly, and in general it will be warm.  Choose comfortable clothing - comfortable shoes for walking and a sweater or jacket and long pants for cool mornings and evenings.  An umbrella or rain jacket is a must, since afternoon thunderstorms are common in the mountains.  The Montreat Store has sweatshirts and rain jackets for sale.

 

CONFERENCE OFFERINGS

Two offerings will be collected during conference:

 

Wednesday evening for the PAM Scholarship Fund: In 2021 scholarships were awarded totaling $21,271.65, 87 to adults & young adults and three to children & youth. These scholarships help offset the cost of attending PAM conferences and events.

 

Friday evening for the PAM Annual Fund. The annual fund supports the ministry of PAM, including conferences, membership, certification, and more.

 

You may give in-person, online, or via text by texting 833-567-4296.

 

 

PAM MEMBER AND DONOR RECEPTION

The first annual Beer and Hymns member and donor reception will be held Tuesday evening June 21st and 28th at 8:30PM at the Black Mountain Ale House (117-C Cherry St, Black Mountain, NC). Mark your calendar for this can’t miss event!

CHILDREN & YOUTH TALENT SHOW

Get your group together or prepare your solo piece for the talent show! Sing, dance, play an instrument - however you’d like to showcase your talent. Children and youth may audition Sunday afternoon 2:00-5:30PM and following opening worship until 9:30PM in Walkup. Audition results will be posted at presbymusic.org/audition and in the Beethoven & Company Store and on the sliding doors to Assembly Inn.

PAM OFFICE LOCATION AND HOURS

Allen Building, lower level, behind Anderson Auditorium. Hours are:

Monday                       7:30-10:50AM and 1:30-4:30PM

Tuesday-Friday           8:00-10:50AM and 1:30-4:30PM

 

 

ONSITE MUSIC STORES and HOURS

 

Beethoven & Company.  Allen Building A, upper level.

Sunday 2:00 - 5:00PM

Monday 7:15AM – 5:00PM

 Tuesday-Thursday 8:00AM – 5:00PM

Friday 8:00AM - 2:00PM. 

There will be an additional Chamber music purchase location at the entrance to Convocation Hall on Monday 7:15 - 8:00AM.  Adult and Youth Chamber Choirs must purchase their music prior to the first rehearsal on Monday morning. 

 

Jeffers Handbell Store.  Wayout Building. 

Sunday 2:00 - 5:00PM

Monday 7:30AM - 5:00PM

Tuesday-Thursday 8:00AM - 5:00PM

Friday 8:00AM - 12:00PM

Handbell participants must purchase their music prior to the first rehearsal and are to supply their own gloves and folders. 

 

PCUSA Bookstore.  Allen D, lower level, in the PAM office.

Monday - Friday 8:00 - 10:50AM and 1:30 - 4:30PM

 

FOOD AND DRINK ONSITE   

 

The Galax Dining Room at Assembly Inn.  Guests staying in Montreat housing may dine in the Galax Dining Room at Assembly Inn. Unfortunately, conferees who are not staying in Montreat Conference Center housing are unable to dine in the dining room. There will be no walk-in dining available.

 

Montreat Store.  Snacks and soft drinks are available in the Montreat Store.

 

The Huckleberry Café.  Sadly, The Huck is closed for renovation until July.

Sunshine Sammies. Ice cream sandwiches from Sunshine Sammies will be for sale after the Chamber Choir Concert on Thursday evening on the Anderson Auditorium lawn. They take cash or card so plan to buy an ice cream after the concert (sandwiches are about $6/ea)!

PUBLIC EVENTS

 

Evening events and worship will be open to the public. 

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